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Office Manager, Job Offer in Kingston, Ontario

Job description

As an Office Manager your typical day will impact in the following ways:

  • Managing and monitoring all administration expenses, assists in the explanation of monthly variances and works with the Executive Director/General Manager to identify corrective action.
  • Maintaining petty cash system with accurate recording of cash distributed and receipts/signed vouchers for each transaction.
  • Entering and updating all accommodation rates and miscellaneous monthly billing charges as applicable.
  • Receiving invoices and packing slips and ensuring they are matched with invoices and checked and coded by department heads.
  • Reconciling Trust account monthly and forwarding to head office.
  • Managing concierge/reception team members and assigns duties, if applicable.
  • Performing other duties as assigned.

Must haves:

  • Must have successfully completed a bookkeeping certificate or accounting courses at a Community College, and possess proven office administration skills.
  • Must possess excellent leadership and communication skills.
  • Must have experience in working as part of an interdisciplinary team.
  • Must be proficient with WORD, Excel, e-mail, internet use and computerized documentation.
  • All applicants must successfully pass the prescribed Vulnerable Sector Check. Applicable to Ontario applicants.
  • All applicants must successfully pass the prescribed Criminal Records Check. Applicable to British Columbia applicants.
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