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Business Office Manager, Career Opportunity in San Jose, California

Job description

If you would like to use your exceptional office administration talents to make a difference in the lives of seniors and their families, then Vintage Senior Living is the company for you. At Vintage Senior Living, you will be part of a dynamic and talented team of professionals dedicated to the highest standards of excellence and quality of life. As a part of our team, you will find growth opportunities, excellent benefits and compensation plan. Vintage Senior Living is a place where your work counts and your voice is heard.

Duties and Responsibilities

  • Coordinate all the functions of the Administrative Department, including supervising a staff of Front Desk Receptionists.
  • Manage the Payroll and Accounting functions at the community including: bi-weekly payroll (ADP) for all associates, daily bank deposits, resident statements and accounts, collections efforts, processing vendor invoices.
  • Monitor the income and expense expectations/budget of the Administration Department and assist with that of the community.
  • Complete recruiting functions for all line-staff including: hiring, references/v.o.e., pre-employment testing, and on-boarding. Assist in candidate interviews. Coordinate terminations.
  • Coordinate and manage associate employee relations working with the community management team and Corporate Human Resources.
  • Ensure all policies and programs at the community are adhered to including all State and County Health and Safety codes and Title 22.
  • Manage and oversee all workers compensation incidents and claims as well as the community safety and wellness programs.
  • Manage and coordinate all community training/education programs including: departmental training, stand-up meetings, certifications, first aid and any other State and Federally required training.
  • Ability to work weekends, evenings, and attend community events as needed.

Skills, Knowledge and Abilities

  • Excellent organization, time-management, and interpersonal skills.
  • Previous office management experience, minimum years of 3 years, including: AP/AR, payroll, collections, etc.
  • Must have experience in payroll including automatic timeclock reporting
  • Must have experience in benefit administration, open enrollment
  • Four year College Degree required; or 5 to 7 years related experience, or combination of both.
  • Must be familiar with Generally Accepted Accounting Principles
  • Proficient in computer skills at a high level: Outlook, Excel, Word, Internet; 10-key by touch.
  • Excellent written and verbal communications skills.
  • Excellent organization, time-management, and interpersonal skills.
  • Ability to maintain a high level of Associate, Resident, Family and Vendor service and satisfaction.

Total Compensation

  • Base salary + annual bonus plan (Salary is dependent upon years of experience)
  • Competitive employee benefit package including, medical, dental, vision, LTD and LTC
  • Two weeks annual vacation, plus holiday and sick time allowance
  • 401k with company participation
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